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Evidence Guide: BSBPMG427 - Apply project procurement procedures

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBPMG427 - Apply project procurement procedures

What evidence can you provide to prove your understanding of each of the following citeria?

Assist with procurement planning

  1. Contribute to establishing procurement requirements according to project objectives
  2. Contribute to developing procurement-management plan and documentation
Contribute to establishing procurement requirements according to project objectives

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to developing procurement-management plan and documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to supplier selection process

  1. Gather and evaluate information on potential suppliers
  2. Make recommendations and assist in selection of preferred suppliers
  3. Contribute to establishing agreed terms and conditions with preferred suppliers
  4. Assist relevant personnel in establishing and checking relevant stakeholders perform agreed terms
  5. Assist in developing contractual documentation
Gather and evaluate information on potential suppliers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make recommendations and assist in selection of preferred suppliers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to establishing agreed terms and conditions with preferred suppliers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist relevant personnel in establishing and checking relevant stakeholders perform agreed terms

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist in developing contractual documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct procurement activities

  1. Test and accept supplies and confirm fit for purpose in both quality and suitability
  2. Undertake procurement activities and maintain information according to reporting, confidentiality and audit requirements
  3. Receive, reconcile and register supplies according to established procedures
  4. Monitor and control suppliers and contractual supply documentation
Test and accept supplies and confirm fit for purpose in both quality and suitability

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake procurement activities and maintain information according to reporting, confidentiality and audit requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Receive, reconcile and register supplies according to established procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and control suppliers and contractual supply documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist in finalising procurement activities

  1. Assist in finalising procurement activities
  2. Assist in review of project outcomes using available records to determine effectiveness of procurement activities
  3. Contribute to making changes to project procurement procedures based on feedback received
Assist in finalising procurement activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist in review of project outcomes using available records to determine effectiveness of procurement activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to making changes to project procurement procedures based on feedback received

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Required Skills and Knowledge

The candidate must demonstrate the ability to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including evidence of the ability to:

assist application of project procurement processes during at least two different projects.

In the course of the above, the candidate must:

document procurement requirements for a workplace project, including clear descriptions of product and service, quality specifications, resource identification, supply and delivery requirements and supply and engagement metrics

apply procurement-management procedures to a workplace project, including selection criteria, testing and accepting, monitoring and receiving supplies

finalise procurement agreements.

The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:

procurement-management policy, processes and procedures

procurement documentation requirements

components of contractual documentation and the legal obligations of all parties

process used to select preferred contractors

project procurement-management tools and techniques.